Wrap up

Winter Meeting is in Augusta at Radisson

More details to follow (Jan 22,23,24)

Lisa, Doogie, et al -- working on support model.  (e.g. number of fte's per number of work stations)

11:33:23 AM    

Security Report -- Jeff Crabtree

Three areas coverd

1. Explore concept of managed security services
2. develop prioritization list for acquisition of security tools
3. explore the concept of security self-asessment procedures that might be deployed inedependently

Jeff provided a handout and CD

Proposal made for an information security extension service....

More details coming in January

11:05:25 AM    

Introduction of IT Auditor and Development of IT Auditing...

Ron Stark and Scott Woodison

Ron introduced Scott and his quals...

IT Audit role:

• System-wide role (5 miles wide and 6 miles deep)
• Conduct Risk analysis of IT systems
• Create IT audit model focusing on high risk areas
• Condict IT audits and report results
• Training audit staffs
• Assist IT staff where appropriate

IT Audit Customers

• BOR
• Institutions
• Systems Office
• Consilidated ERP
• Audit staffs

Areas of Focus

• Policy
• Drives architecture
• required for succesful ops
• level depends on institution and level of risk
• standards should be developed
• hardware
• software
• Security and Privacy (in paper by Scott)
• Continuity planning and disaster recovery
• id of mission critical systems
• backup and recovery plans and procedures
• incident response plans
• system wide support capabilities
• Application and System Development
• Implementation procedure
• Problem management
• change management
• capacity planning

Need to see if we can get ____ book and make available

John Mullin points out that business processes are also affected by security requirements and concerns.

Ron -- key to Scott's success will be preaching, teaching and coordinating.  We can't do it all.

Randall -- we are trying to determine what level the bar must be set.  Board is concerned on several of these issues.  We are looking at you for feedback...

10:47:14 AM    

USG 123 -- Bill Bowes and Ray Lee

Following this link to view the options.

9:45:28 AM    

Business Services Deployment/Best Practices - Bill Bowes

Best practice -- use technology and business practice to enhance performance

Discussed varous best practice model

Discussed possbility of creating best practices website

• creating a competitive annual best practices program
• Announce competition rules in January
• Submissions in April-May
• Appoint a cross-functional review committee
• Develop a criteria..
• Small award of $10k - 3 to 5 per year
• award recipients present to board

Business Services Deployment

Are there options such as consolidation or regionalization of services that would result in improved services, productivity, etc

Strategy

• IT Strategic Plan
• RFP Process
• Menu of Options : e.g. purchasing consortia to merging of financial/admin functions
• Schedule: mid-year progress report, may presentation of options

What's been the feedback from CBO's?  Not a lot.  Folks holding back to see what its really about.

9:15:43 AM    

Gartner as a Resource

Tom Maier and John Mullins

• OIIT maintains a contract
• Provides for:
• Access to website for research
• Gartner Updates
• Call to analysts
• Audio Conferences
• Meetings with analysts
• Conference Speakers

Go to ACIT webpage to use

If you see a report you want, don't pay for it per the site, call us to help...

John -- discussing GT use of site

• Joint venture by OIT and Library (library does the support)
• Provides services to students, faculty, and staff (we download their data to our server)
• General access for gatech.edu to local server with weekly files from gartner
• Custom access accounts too
• Signed a one year contract and will evaluate then
• we are in the rollout stage
• users to access form library home page

8:56:28 AM    

Remarks from Dan Papp

Budget -- sure everyone has heard rumors of another holdback after election.  All I can say is they are rumors.  But I suggest you be frugal.  We hear its anywhere from 1 to 5 percent.  If you have expenditures that can be deferred, defer them, slow down projects that may have otherwise kicked off.

GTA -- we still have pretty good relations.  CCOP remains out there.  Nov 15 is due date.  Pure speculation on my part , would not be too surprised that this gets deferred once again.

In December USG will get its report card from OEA.  The four primary measures are graduation rates, retention rates, Regents test rates and licensure pass rates (law, med, etc)...

We have not worked out final details on how these measures will finally be measured.  As an example, while most of world consider 6 year and 3 year retention/graduation rates, OEA wants to use 2 and 4 year rates.

Regents Information and Instruction Technology Meeting continues to meet.  Strategic planning has been presented and Regents are favorably impressed.  Randall and Regent Coles and I will be sitting down in three weeks to talk about issues the Regents may want to be apprised of over the course of the coming year.

8:45:02 AM