Rights and Permissions Implications

Rights and Permissions Implications

Heather Malloy

Works on practical level of helping students get what they need.

Accessibility requests are the second highest reason for requests from the digital archive.

Getting more

1. first time
2. last minute
3. older files

requested

and dealing with different state requirements

Trying to rationalize print-based workflow with need for accessibility.

Which leads to increased costs (time, people, etc)

Another aspect is discussion on standard formats and national repository of content.

No common agreement on format, time allowed, agreement etc among the states.

Now seeing requests for titles exceeding 20 years of age still used by schools and students everyday.

Also getting requests for texts created for one class, one school, one state.

At Pearson our preference is to provide access regardless of state.  We require they buy a copy of the text, (all the California requirements).

Majority of requestors ask for word files – we expect this will eventually be minimalized as we provide more sophisticated files.  But textbooks don’t lend themselves to easy conversion.

So what about XML work flow?

• Lot’s of benefits
• Increased automation
• Multiple output formats
• Publish multiple products to multiple markets
• More efficiency
• However
• Not all publishers have xml process
• To overhaul entire production process requires time and process and money
• Age of titles increases difficulty
• No cost effective way to deal with this.

[look at existing handout]

[publishers seem to be dealing with this on an “as it comes” basis rather than re-engineering the business process – at least this seems the case with Thomson]

Requests have scaled greatly since 1999

Responded haphazardly

Lots of time spent trying to locate files

[do they need a file management system?]

Then had to spend time answering calls asking what was taking so long responding to the requests.

[more numbers in handout]

E-file requests is about 90% of the requests – no ideal how they will be used.

[look at handout for rest]

A close up of a school experience

Vis-à-vis Kentucky adoptions

Linda Ellis

Hopefully, Ky is a worse case scenario.

• School Market
• State determines books used
• You sell to the district
• In 2003 Ky was set to decide titles on practical living and vocational studies materials
• This is the bill that created the problem
• KY requires formats for use by students requiring reading accommodations
• Bid sheet sasy DOE must receive copy of alternative format
• 3 levels of compliance
• XML with Alt tags
• MS word or Rich text
• PDF (marginal compliance)
• Thomson first question was low resolution vs high resolution
• SW began ordering PDF files at low resolution
• Second question – can we use locked PDF’s?
• First answer was may meant permissible
• So they sent locked files
• Ky changed mind – must be unlocked
• Operating system issue
• Found out if original done on a PC – you had to save to a MAC to make work
• Not all Ky schools were using Adobe readers
• Some PDF files weren’t opening
• Version of adobe was at issue
• But AG, interpreted “to the extent feasible” meant alternative format was optional

[publishers think pre-emption is only means to assure infringement not a problem.  They want to prevent the crime, not punish the crime.]

• So, Ky reopened bidding and provided general guidelines.